Job Order #2196

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Posted Date: 5/9/2014
Job Category:
Position Title: Project Administrator
Salary Range: $10.00 - $28.74
Location: Chicago, Illinois, USA
Desired Skills:
Name Level Experience Required
Change Control No
Database No
Excellent Written And Verbal Communication Skills No
MS Office No
Ms Project No
Perm No
Pm No
Pmo No
Problem-Solving No
Project Administration No
Project Lifecycle No
Project Manager No
Project Planning No
Reconciliation No
Security No
SharePoint No

TOP 3 Skills
1. Between 2 to 4 years of Project Coordination/Administration experience preferably within the Financial Service or Retail industry working on Business related projects alongside a Project Manager.
2. Candidate must have excellent knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint etc.) and be able to quickly and accurately be able to use the tools.
a. The candidate must be able to navigate and use Microsoft Project and SharePoint is really good.
3. The candidate must have experience analyzing projects and status updates.
a. The candidate should be eager and have a strong sense of urgency and have the determination to one day become a Project Manager.
b. Must be able to take minutes within meetings, track and update the Project Manager and other key stakeholders.
c. Must have excellent communication and be able to comfortably speak to high level stakeholders.

Managers Notes – PLEASE READ!

• The project is likely going to be revolving around a new Mobile and Online banking project – Candidates do not need to have experience in this type of project, but please use to attract the best candidates
• The contract is 12 months to start and has the potential to go perm afterwards
• I cannot stress enough that resume presentation is EXTREMELY important. Resumes must look professional, have perfect spelling and grammar and also have perfect formatting. The manager considers the resume to be a reflection on how a Project Coordinator would present themselves and will not read the resume and reject the candidate if the resume looks like a mess or is difficult to read. Please spend the time on this or your candidate will not go far at all.
• Another important point is this role is part of the Business PMO, NOT IT. Candidates that have mostly IT experience or been in IT departments and have technical information on their resume will not be reviewed by myself and automatically rejected.

Title: Project Coordinator – Intermediate level

Job Description
• The Project Coordinator is accountable for supporting the effective management and control of projects by acting in various roles such as team leader, project coordinator, and project administrator on small to large projects. Under the direction of a Project Manager or Program Manager, the Project Coordinator acts principally in the areas of Project Planning, Project Monitoring and Control, and Integrated Project Management. The Project Coordinator acts as the point of escalation on administrative matters.
• Supports Project Managers and PMO Heads in the effective management and control of projects, principally in the areas of project planning, project monitoring and control, and integrated project management.
• Manages assigned aspects of the project lifecycle and works with relevant project stakeholders as directed by the project manager
• Track resources across different job disciplines, ensure appropriate security controls are in place for staff joining and/or leaving the project
• Assists in managing/validating financial forecasts and provides on-going reconciliation of resources and other related project expenditures
• Assists in the planning, preparation, and maintenance of project team schedules, documents work plan updates, maintains project issues logs and databases. Escalates early warning signs and deviations from the plan to the project manager
• Assists the project manager in developing project artifacts including charter, integrated plan, resource plan, contingency plan, and related PM artifacts, while complying with applicable enterprise standards(e.g. Risk, Audit, Compliance)
• Supports the project manager in monitoring and controlling project activities including: risk, issues, status, communication, planning and execution. Proposes recommendations and adjustments and publishes periodic project status reports. Maintains project documentation repositories
• Assists in the daily management of external vendors to ensure receipt of specific resources and materials
• Performs various project administration tasks, including coordinating meetings, taking meeting minutes, forwarding communication releases, and performing maintenance of project tracking logs (i.e., issues, change control, etc.)

• Possesses a university degree/college diploma and/or 1 to 4 years relevant work experience
• Understanding of PM concepts related to cost, schedule, risk, issue and status tracking and monitoring
• Industry-specific knowledge and experience is an asset

• Exhibits growing courage and self-confidence in dealing with or escalating project issues. Displays good teamwork skills and potential to develop team leadership skill. Displays flexibility, resilience, and resourcefulness in addressing project issues with guidance and coaching
• Good written and verbal communication skill
• Good problem-solving and critical-thinking skills
• Understanding of core project management skills
• Good knowledge and expertise in the use of project management methodologies and tools (MS Project, SharePoint repositories etc)

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